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Power Query: Merging Muddles

24 February 2021

Welcome to our Power Query blog.  This week, I look at how to merge data when there is not a clear link between the tables. 

I have some sales contact data for my imaginary business.  Unfortunately, I have some complaints and I want to allocate them to the correct salesperson.  I have the date of the complaint and the date the salesperson took over as the primary, as follows:

I start by extracting my data and importing it into Power Query.  I have two tables.  I click somewhere in my first table and I choose ‘From Table/Range’ on the ‘Get & Transform’ section of the Data tab.

I accept the defaults (as usual!) and click OK.

I ‘Close & Load’ my first table and repeat this process for the other table.

I now have two tables, which I have called ‘Key Salesperson’ and Complaints.

I am going to merge my tables, so I choose ‘Merge Queries’, then ‘Merge Queries as New’, from the Combine section on the Home tab.  I choose to create a new table because I am going to join my tables in another way next time…

In the join options, I can see that the dates are not going to help me join my tables: I need to use a full outer join.

When I choose this, I can see there is more work to do to get the data into the format I require.

I start by expanding the Complaints table, using the icon next to the column heading.

I don’t need to use the prefix option as my columns have unique names.

I create a new date column which will hold whichever date is populated.

I click OK to create Incident Date.

I remove the other date fields and sort on Incident Date

I fill down the salesperson name by selecting Primary Salesperson, right-clicking and selecting Fill and then ‘Fill Down’.

Finally, I select out rows where Complaint Description is null.

This gives me the data in the required format:

Next time, I’ll look at a much quicker way to achieve this result…

 

Come back next time for more ways to use Power Query!

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